Privacy Policy

Privacy Policy March 2025

Southbourne Veterinary Centre is committed to ensuring that your privacy is protected.

This policy explains how any personal data that we collect from you or that you provide to us, will be processed by our practice. Personal data is only collected where necessary to service your requests.

From time to time, we may need to update this privacy policy and publish via our website. Please visit the practices website (southbournevet.co.uk) for the latest copy of this policy.

What type of data is collected?

When you arrange services via the telephone, visiting the practice, engaging with us on social media, enquiring about our products and services, contacting us with any queries, become a client of the practice, receive emergency, first opinion, outpatient, referral or preventative care, purchase any products from us or in other way and use the services of Southbourne Veterinary Centre you may be asked to provide certain personal data.

This data may include:

• Name
• Address
• Landline telephone number
• Mobile telephone number
• Email address
• Details of interactions with us and previous veterinary practice
• Microchip registration details including microchip number

The primary purpose for processing your data is to provide a professional, caring healthcare service for your animals. This includes emergency, first opinion, outpatient, inpatient, patient services, referrals and preventative healthcare.

It is important that any information that we have about you is accurate and current. Therefore, please inform us of any changes in your personal information, such as your contact details.

Applicants for employment, training, work experience and student placements also provide detailed information about education and previous experience via Curriculum Vitals. This is required for the assessment for training and education purposes.

What are the legal bases for processing my data?

In some circumstances Southbourne Veterinary Centre will need to process your data to fulfil our contractual obligations. For example, if you become a client of the practice, you are entering a contract with the practice to provide healthcare services to your animals. We will process your data to provide these services, and this may include information and reminders about disease prevention.

Personal data submitted for training, employment and work experience purposes might be processed as part of the process of entering into a contract of employment of training agreement.

The processing of your personal data will also be done to pursue legitimate interests that you can reasonably expect.

These legitimate interests include improvements to veterinary services and the practice website, personalization of services, updating of contact details, enhancement and improvement to client services, providing reunification/microchip services, marketing of services, client communication and for completion of services requested by clients.

Processing of your personal data may also be done to comply with legal obligation. For example, it is a requirement for records to be kept of the supply of certain categories of medicines under the Veterinary Medicines Regulations (VMD).

In certain circumstances, consent is the legal basis for data processing. For example, if you require your personal data to be passed on to another veterinary practice, insurance services provider or other data controller.

It is never our intention to provide anyone with unwanted communications or in a form that is not acceptable to them. You may unsubscribe from any practice communications such as vaccination reminders by writing to us at the address below.

Will any of my data be given to third parties?

Southbourne Veterinary Centre only passes personal data to third parties in the following circumstances:

• When obliged by law, for instance in case of a lawful request by law enforcement authorities
• Where a third party is engaged to deliver a service on behalf of the practice, or a customer or client and the third parties have a data processing agreement with the practice. This includes its IT service provider AT Veterinary Systems Ltd.
• Where a person or persons requests or consents to their personal data being given to a third party.

How long will my data be kept for?

Southbourne Veterinary Centre will store your personal data securely for as long as necessary for the purpose for which it was provided, and to meet legislative requirements.

Data that is no longer required will be deleted or destroyed.

You have the right to object to us using your personal data at any time. Please contact the practice in writing if you wish for your personal data to be amended, removed or deleted.

 

Southbourne Veterinary Centre
254 Main Road
Southbourne
PO10 8JJ